So, your CV is impeccably crafted, and your cover letter is pitch-perfect. Now, the final step is composing a compelling email to send it off. This concise video serves as your guide, covering everything from the ideal subject line to the sign-off. With all the elements in place, just click ‘send’ and make that impactful first impression!
In today’s tech-driven job market, email communication is paramount. Given the rarity of postal applications, your email to a recruiter is often the first interaction they have with you. In this article, we delve into the crucial aspects of emailing an employer, offering insights to ensure your opening email stands out.
How to Email a CV
Sending your CV via email is a critical step, as it’s likely the first impression a potential employer will have of you. Use a professional email address that includes your first and last name to convey a sense of professionalism. Avoid nicknames, as they might give the wrong impression. Follow these steps to email your CV effectively:
- Obtain and enter the recipient’s work email address.
- Craft a subject line that clearly states the reason for sending your CV.
- Greet the recipient by name in the email, introducing yourself and explaining why you’re sending your CV.
- Politely close the email, including your full name.
- Utilize the ‘attach’ button to upload your CV document and cover letter.
- Review all details before hitting ‘send.’
What to Include in the Email Subject
Compose a clear, concise subject line that indicates the purpose of your email regarding a job vacancy. Including specific details like the job title, your name, the employer’s name, and the job reference number (if applicable) can be beneficial. This not only aids the employer but also assists you in tracking your application.
Explaining the Purpose of Your Email
Clearly state the job vacancy you’re applying for, mentioning that your CV and cover letter are attached. Keep in mind that your email might be initially screened by an assistant or PA, so ensure the essential information is easily discernible.
What to Include in the Body of Your Email
Open your email with a common greeting like ‘Hello’ or ‘Dear,’ addressing the employer by their first name if available. If no contact name is provided, use alternatives like ‘Dear Sir/Madam’ or ‘Dear Hiring Manager.’ Conclude with a professional signature, including your contact details and any relevant professional links.
Include a Cover Letter
Even if not explicitly required, include a brief message summarizing your interest in the job, along with your name and contact details. Address the hiring manager by their first name and attach the cover letter as a separate document.
Proofread Your Email
Before hitting ‘send,’ have someone review your email for any overlooked spelling or grammatical errors. Sending a test email to yourself can also help you assess its appearance.
When is the Best Time to Email an Employer?
Timely submissions grab attention. Aim to send your application early in the week, ideally on Mondays or Tuesdays, to increase the likelihood of prompt consideration. Avoid weekends, as emails sent during business hours have a higher chance of being noticed.
Remember, some email programs allow you to schedule emails, enabling you to choose the optimal time for your potential employer to receive them.