Inspired Selections – Data Processing Process
Inspired Selections are fully committed to safeguarding the privacy of our customers and our website visitors. This policy explains how we handle your personal information.
How we use your personal information
This section provides you with details about:
- what personal information we may process;
- in the case of personal information that we did not obtain directly from you, where we obtained that information from, and what types of information we have collected;
- the purposes for which we may process your personal data; and
- the legal grounds on which we process your information.
We may process the personal information that you have provided to us when you register so that we can set up your account with us (“account information”). The account information may include your name and email address. The account information may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you.
The legal basis for this processing is our legitimate interests. We may consider you for opportunities that you did not specifically apply for but which we think might be a good fit for your skillset, represent you to employers who may have appropriate vacancies for you, share your account data with our partner agencies, and process your account information to facilitate finding you a job.
Where you have given us consent to process your information for the purposes detailed above, we will enter the account information into our central recruitment database.
We may process other information that you provide to us (“profile information”). This profile information may include your name, address, telephone number, email address, profile pictures, gender, date of birth, relationship status, interests and hobbies, educational details, employment history, curriculum vitae, job preferences and employment details.
We may also process your profile information in relation to job vacancies that you have applied for, generally processing any job applications, facilitating the recruitment process and furthering our relationship with you. The legal basis for this processing is our legitimate interests in finding an appropriate person for a particular role.
Where you have provided your consent for us to do so, we may consider you for opportunities that you did not specifically apply for but which we think might be a good fit for your skillset, represent you to employers who may have appropriate vacancies for you, and share your profile information.
Where you have given us consent to process your information for the purposes detailed above, we will enter the profile information into our central recruitment database.
We may collect your details from third-party sources such as LinkedIn, Indeed or a similar website, this information may include your name, email address or telephone number (“contact information”). We may do this where we identify that you are suitable for an available vacancy. We may use the contact information to contact you to ask whether you would like us to provide you with recruitment services. Our use of the contact information in these circumstances is limited to making contact with you to determine whether you are interested in receiving our services. The legal basis for this processing is our legitimate interest as a business to maintain a viable database.
We may process information about your use of our website and services (“usage information”). The usage information may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system. This usage information may be processed for the purposes of analysing the use of the website and services.
The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services.
We may process information contained in any enquiry you submit to us regarding our services (“enquiry information”). The enquiry information may be processed for the purposes of offering, marketing and selling relevant products and/or services to you.
The legal basis for this processing is consent.
We may process information that you provide to us for the purpose of subscribing to our email notifications, job alerts and/or newsletters (“notification information”). The notification information may be processed for the purposes of sending you the relevant notifications, job alerts and/or newsletters.
We may process information contained in or relating to any communication that you send to us (“correspondence information”). The correspondence information may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence information may be processed for the purposes of communicating with you and record-keeping.
The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business and communications with users.
Other processing activities
In addition to the specific purposes for which we may process your personal data set out above, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
Please do not supply any other person’s personal data to us, unless we prompt you to do so.
Providing your personal data to others
Our clients/potential employers/partner agencies
We may disclose your profile information to our clients, potential employers, and our partner agencies insofar as reasonably necessary in relation to potential job vacancies, and in the process of representing you to employers who may have an appropriate vacancy for you and administering any job placement.
To comply with legal obligations
In addition to the specific disclosures of personal information detailed above, we may also disclose your personal information where such disclosure is necessary for compliance with a legal obligation we have to comply with, or in order to protect your vital interests or the vital interests of another individual.
Retaining and deleting personal data
Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes
We may retain your personal information where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
We may update this policy from time to time by publishing a new version on our website.
You should check this page occasionally to ensure you are happy with any changes to this policy.
We may notify you of changes to this policy by email.
You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to:
- your request not being found to be unfounded or excessive, in which case a charge may apply; and
- the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).
We may withhold personal information that you request to the extent permitted by law.
You may instruct us at any time not to process your personal information for marketing purposes.
In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.
- The rights you have under data protection law are:
- the right to access;
- the right to rectification;
- the right to erasure;
- the right to restrict processing;
- the right to object to processing;
- the right to data portability;
- the right to complain to a supervisory authority; and
- the right to withdraw consent.
Your right to access your information
You have the right to ask us to confirm whether or not we process your personal information and, to have access to the personal information, and any additional information. That additional information includes the purposes for which we process your data, the categories of personal information we hold and the recipients of that personal information. You may request a copy of your personal information. The first copy will be provided free of charge, but we may charge a reasonable fee for additional copies.
Your right to rectification
If we hold any inaccurate personal information about you, you have the right to have these inaccuracies rectified. Where necessary for the purposes of the processing, you also have the right to have any incomplete personal information about you completed.
Your right to erasure
In certain circumstances you have the right to have personal information that we hold about you erased. This will be done without undue delay. These circumstances include the following: it is no longer necessary for us to hold those personal information in relation to the purposes for which they were originally collected or otherwise processed; you withdraw your consent to any processing which requires consent; the processing is for direct marketing purposes; and the personal information have been unlawfully processed. However, there are certain general exclusions of the right to erasure, including where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for establishing, exercising or defending legal claims.
Your right to restrict processing
In certain circumstances you have the right for the processing of your personal information to be restricted. This is the case where: you do not think that the personal information we hold about you is accurate; your information is being processed unlawfully, but you do not want your information to be erased; it is no longer necessary for us to hold your personal information for the purposes of our processing, but you still require that personal data in relation to a legal claim; and you have objected to processing, and are waiting for that objection to be verified. Where processing has been restricted for one of these reasons, we may continue to store your personal information. However, we will only process it for other reasons: with your consent; in relation to a legal claim; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
Your right to object to processing
You can object to us processing your personal information on grounds relating to your particular situation, but only as far as our legal basis for the processing is that it is necessary for: the performance of a task carried out in the public interest, or in the exercise of any official authority vested in us; or the purposes of our legitimate interests or those of a third party. If you make an objection, we will stop processing your personal information unless we are able to: demonstrate compelling legitimate grounds for the processing, and that these legitimate grounds override your interests, rights and freedoms; or the processing is in relation to a legal claim.
Your right to object to direct marketing
You can object to us processing your personal information for direct marketing purposes. If you make an objection, we will stop processing your personal information for this purpose.
Automated data processing
To the extent that the legal basis we are relying on for processing your personal information is consent, and where the processing is automated, you are entitled to receive your personal information from us in a structured, commonly used and machine-readable format. However, you may not have this right if it would adversely affect the rights and freedoms of others.
Right to withdraw consent
To the extent that the legal basis we are relying on for processing your personal information is consent, you are entitled to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
Exercising your rights
You may exercise any of your rights in relation to your personal information by written notice to us in addition to the other methods specified above.
This website is owned and operated by Inspired Selections (UK) Ltd
We are registered in England and Wales under registration number 06503828 and our registered office is at Centre Court, 1301 Stratford Road, Hall Green, Birmingham, B28 9HH
Our principal place of business is at Centre Court, 1301 Stratford Road, Hall Green, Birmingham, B28 9HH
You can contact us:
by post, using the postal address given above;
using our website contact form;
by telephone, on the contact number published on our website from time to time; or
by email, using the email address published on our website from time to time.
Data protection officer
Our data protection officer’s contact details are via email:firstname.lastname@example.org, or telephone: 0121 778 6999